HOW TO ENTER

ENTRY FORM GUIDELINES

Closing date for entries is 31 October 2011

Please follow these steps:

Step 1: Select the appropriate category or categories for your technology, innovation or knowledge advancement.  The same activity can be entered into more than one category, but each category entered requires a separate entry form.

Step 2: Read through the entry criteria and guidelines very carefully and download the Entry Form below, complete it and, preferably, return it in WORD format as an attachment to an email to entries@rushlightawards.co.uk. The submission of an entry form will be seen as an explicit acceptance of the competition's terms and conditions and also a signature of the entry form itself. The entry fee becomes payable upon the submission of the entry.

Step 3: If you feel that further materials would be helpful and would add to your entry, please enclose them with your entry form in soft copy format.  Attachments to entry forms are limited to two items only and must be less than 5Mb in size.

Step 4: You will receive an email to confirm that your entry form has been received.  Your entry will be given a unique identification number (UIN) which will be used throughout the judging process.  The confirmation email will provide you with the UIN and also set out our bank details for payment of the entry fee.  Payment can be made by cheque made out to Eventure Media Ltd, with your UIN written on the back, and sent to the address set out on the invoice, or by BACS direct to the bank account, using your UIN as reference.

Step 5: Read the guidance set out below to give yourselves the best chance of winning an award.

Step 6: Download and complete the Book of Entries Form below.  Please send this as an email attachment in Word format to entries@rushlightawards.co.uk also.

Step 7: Go to Gala Awards Dinner page for details of how to reserve a table at the Gala Awards Dinner where all the awards will be announced and the presentations will be made.

How to receive your entry form

An entry form can be downloaded here:  Entry Form

 

Your Book of Entries entry

In addition to your entry into the competition, all entrants will be invited to be included in the Book of Entries.  The form that will be used for this purpose is here:  Book of Entries Form 

 

Who should enter the awards

Entries are invited from all types of organization which have pursued or developed either a specific technology or a process/ initiative that is having or will have a significantly beneficial impact on the environment.  The awards are open to all sizes of organization in the public, private and voluntary sectors, research establishments and commercial enterprises which are located in the UK or Ireland or are owned by companies or groups located or headquartered there.   

 

How to enter

There are many different categories to choose from and entrants can enter as many categories as they wish.  A separate  entry form needs to be completed for each category entered, but only one Book of Entries form needs to be completed.  Entries and Book of Entry forms should be sent by email to entries@rushlightawards.co.uk.  Supporting material can also be sent, but only in soft copy form, and limited to 2 items each below 5Mb in size.  The entry deadline is 31 October 2011.

 

Eligibility period

The awards will recognize work or initiatives that were carried out or completed during the period from 1 January 2008 to 31 July 2011.  Entrants must make it clear when the activity took place and at what stage the technology, facility or innovation has reached. It is in the entrant's best interests to be clear on this, otherwise the judges may feel that the entry has risks attached to it that have actually already been addressed through deployment.

 

Submissions and entry criteria

Entrants should use the entry forms provided and send them to entries@rushlightawards.co.uk.  Entrants should ensure that the following criteria are clear in their submissions for all awards:

  • Description of the idea or development in technology that has led to the positive impact
  • The stage that the innovation has reached, such as 1/10th scale prototype, fully deployed, already sold x in the market, programme completed etc.
  • Evaluation of the effect that the idea or technology is having or will have
  • How the idea, concept or product is being rolled out or commercialised, where appropriate, eg licensing, alliances, retail outlets etc
  • Objective evidence of the effect of the technology or innovation
  • What aspect of the technology has been developed by the applicant(s)

 

Other specific rules

All entrants will be required to confirm that their organisations have complied with environmental legislation and regulations and they will be asked to disclose if there are any material legal or other outstanding proceedings or matters related to the environment in the UK and Ireland.  Any matters that are highlighted will be treated as strictly confidential and will not be disclosed outside the Rushlight Awards judging process.  The records will be handled in strict adherence to the company's Data Protection Act registration.

 

Results of the judging

Shortlists will be drawn up for each award category and all the qualifying entries for the group awards will be set out at the Gala Awards Dinner.  No ranking of entrants will be provided for the shortlisted entries other than the announcement of the winner and possible mentions of special commendations.  In particular, all entries' performances outside the shortlisted entries will remain confidential.  Unfortunately, due to the number of entries, it will not be possible for the judges to give any comments or feedback about specific entries. 

 

Awards winners

All the winners will be announced at the Gala Awards Dinner in London on 1 February 2012.  For further details of the dinner, go to Gala Awards Dinner. 

 

Entry fees

Cost of entry is:

Free for charity sector bodies.  Please provide your charity registration number.

£100 plus VAT per entry for awards 1-4, 6-8, 10-13, 15-20, 22-26 

Free for all the other awards, as they cannot be entered into directly, but arise from entering the direct entry categories listed above and being shortlisted as successful entries.

A 20% discount on the entry fee is available for members of supporting partners or subscribers to media partners publications

By entering the awards, a liability to pay the entry fee arises.  The organisers have the right to exclude an entry where the entry fee has not been paid.

 

Confidentiality and the right to publish

Some parts of your submission may be confidential or commercially sensitive.  Any section or part of your submission or supporting information which is clearly marked or highlighted as confidential will be treated as such and will not be published.  Eventure Media reserves the right to publish any other information provided by entrants, especially about finalists, commended entrants and winners and to enable the media partners of the event to do the same.

Of course, it is very important that commercial ideas are protected.  Further assistance can be provided and initial direction can be downloaded here.

Where to send your entry

Please send your entries in soft copy format to: entries@rushlightawards.co.uk

If you have any questions, please do not hesitate to telephone us on 020 8870 9345.